December 12,  2011

Subject:  La Reata Board Meeting Minutes

1.      Call To Order:

The meeting was called to order at 7:00 PM. Present were David Bell, Lisa Dreher, Robert Siddall, Dennis Koch, Cliff Coons, Richard Jondron, Michele Rowcroft and Betsey Sterling.

2.      Open Session:

a.      The minutes for the November 2011 meeting were approved with revisions.

b.      Financials.  Dennis Koch presented financial information.  The issuance of dues and the policy for posting payments and calculating late fees was discussed. 

c.       On-going issues. 

1)      Roll-off Rental.  The new board will address the matter.

2)      Water Options. The board will continue to pay $20 per month for the time being to utilize the shallow well at the front of the property.

3)      The Sheriff is willing to utilize any information we can provide from security cameras.  The new board will address.

4)      CCR Revision.  The new board will solicit a committee after the holidays.

d.      Discussion of BOD Transition Information Sheet.  The current and new board discussed miscellaneous issues pertaining to signature cards, billing, and other matters as regards the transition.

3.  Closed Session:

1. CCR Violations.  None addressed.

4.    Adjournment

            The meeting was adjourned at 8:00 PM.

For a printer friendly version click here: BOD_Min_Dec2011

November 7,  2011

Subject:  La Reata Board Meeting Minutes

1.      Call To Order:

2.      The meeting was called to order at 7:05 PM. Present were David Bell, Lisa Dreher,

          Robert Siddall, Dennis Koch, Cliff Coons, Richard Jondron, and Deb Wilson.

3.      Open Session:

a.            The minutes for the October 2011 meeting were approved.

b.           Roll-Off Rental Price Quotes.  Final pricing options to be presented at the next board meeting for a one-location 30 cubic yard haul off. 

c.            Water Options at Entrance.  No further discussion with Aqua was initiated.  The most feasible option being the possibility of drilling a well.  David Bell to discuss with David Gahagen.

d.           Security System.  Lisa Dreher will contact the Sheriff’s Department to inquire about the use of the video if necessary to identify possible perpetrators.

e.            CCR Revision Committee 2012.  The new board will solicit input from volunteers for revisions to the CCRs.  Volunteers include Bob Waldo, Dianne Arnold, Keith Payne, Ducky O’Donnell, and Sharon Cobb.

f.             BOD Transition Sheet.  Lisa Dreher created an information sheet for the new board.

g.            Financials.  Dennis Koch presented the financials.  Signature cards to be signed by new board members.

h.           Open Discussion.  The board conducted a discussion with new board members regarding duties, issues, and other miscellaneous topics.

4.      Closed Session:

a.            CCR Violations.  None

b.           2012 Board Members/Positions.  The new board identified roles for 2012 with Cliff Coons volunteering as President, Richard Jondron as Vice President, and Deb Wilson as Secretary/Treasurer.  Dennis Koch will continue to serve the POA  as Accountant.

5.      Adjournment

a.            The meeting was adjourned at 8:15 PM.

For a printer friendly version click here: BOD_Min_1011151.pdf

October  10, 2011

Subject:  La Reata Board Meeting Minutes

1.    Call To Order:

The meeting was called to order at 7:05 PM. Present were David Bell, Lisa Dreher, and Robert Siddall.

2.    Open Session:

a.    The minutes for the September 2011 meeting were approved.

b.    Roll-Off Rental.  Lisa Dreher to investigate a “one-time” trash and refuse pick-up with local vendors.

c.    Water Options at Entrance.  David Bell reported a conversation with Aqua Water. The board decided to attempt to get a water tap installed by way of an agenda item for the Aqua Water Board of Directors. David Bell to continue to research the issue.

d.    Security System.  Robert Siddall reported no progress regarding the security system issue.

e.    CCRs.  The board decided to announce at the annual meeting the creation of a CCR committee and seek volunteers.

f.     Fall Meeting Agenda.  Lisa Dreher to make final meeting agenda.

3.  Closed Session:

a.    CCR Violations.  The issues pertaining to Lot 152 have been resolved.  The new owner was unaware of ACC approval procedures and plans to submit plans in a timely manner.

b.    Lot 26.  The final approval of the variance request was drafted and mailed.

c.    Landscape Contract.  The board discussed an inquiry by Mark McNabb and decided to address the issue with the new board when elected.

4.  Adjournment

a.    The meeting was adjourned at 7:45 PM.

For a printer friendly version click here: BOD_Min_101011

September 12, 2011

Subject:  La Reata Board Meeting Minutes

1.            Call To Order:

The meeting was called to order at 7:05 PM. Present were David Bell, Lisa Dreher, Robert Siddall, Michele Rowcroft, Dennis Koch, C.M. Nutt, Richard Jondron, Pieter Tirion and Tim Currie.

2.            Open Session:

    a.            The minutes for the August 2011 meeting were approved.

b.            Financials.  Dennis Koch was introduced as the association’s new accountant.  Kim Reedy is removed as    accountant for the corporation.  Dennis provided financial data and asked that the board review and confirm data as soon as possible.

c.             Lot 26.  C.M. Nutt, Richard Jondron, Pieter Tirion, and Tim Currie addressed the board concerning the issuance of an approval for the property owner to reside in the structure on Lot 26.  The group expressed reservations with the board’s decision and urged the board to reconsider.  The board considered the request and the numerous arguments and decided to issue the approval.

d.            Entrance Water.  David Bell reported a conversation with Aqua Water. The board decided to attempt to get a water tap installed by way of an agenda item for the Aqua Water Board of Directors.

e.            Security System.  The board decided to move forward with the acquisition of a video security system for the entrance to the neighborhood.  Robert Siddall will continue to research logistical needs for the installation of the system.

f.             Fall Meeting Agenda.  The board will develop a fall meeting agenda in the coming two weeks for communications to mail to members.  Lisa Dreher will explore options for the location as the original location may be unavailable due to its use as a shelter for fire victims.

g.            Welcome Committee.  The board decided to approve Chair Michele Rowcroft’s request that the committee should be ad hoc on a case by case basis with one person serving a committee chair/coordinator.

h.            Fire Recovery/Donations.  The board decided that it will not initiate an organized response for the collection of donations. 

3.            Closed Session:

a.            CCR Violations.  The board discussed the situation with Lot 152 where it has been observed that construction is underway.  The member has not submitted a plan to the ACC.  David Bell to contact the property owner.

b.            Emergency Fire Meeting.  The board decided not to call an emergency meeting as suggested by a member.  The board is of the opinion that concerns for fire safety have been very clearly addressed in numerous media including at the previous homeowner’s meeting.

c.             Fire/Emergency Notification Tree.  The board decided not to initiate an Emergency Notification telephone tree due to the potential liability and difficulty in administering.

4.            Adjournment

                                The meeting was adjourned at 9:00 PM.

For a printer friendly version click here:   BOD_Min_091211a

July 18, 2011

Subject: La Reata Board Meeting Minutes

1. Call To Order:

The meeting was called to order at 7:05 PM. Present were David Bell, Robert Siddall, Kim Reedy, and Carole Thomas.

2. Open Session:

a. The minutes for the June 2011 meeting were approved.

b. Financials. Kim presented the board with an update of financials and a status report regarding 2011 dues. The board will process liens for unpaid dues in accordance with normal procedures.

c. ACC. The board discussed with the ACC chair a proposal for updating the board and attendance of a board member when an approval is being considered. The ACC Chair Carole Thomas agreed it would be appropriate for the board to weigh in on proposals. The board also discussed issues pertaining to approval for the Lot 26 variance request. David Bell to draft a letter to the owner.

d. Traffic Signs. The board will attempt to contact the County Commissioner.

e. Neighborhood Security. The board decided to investigate the purchase of a security system to record vehicles that enter and leave the neighborhood.

3. Closed Session:

a. CCR Violations. No new CCR issues/violations have been brought to the attention of the board.

b. Lot 26. The board agreed to approve the variance request for Lot 26.

4. Adjournment

The meeting was adjourned at 7:30 PM.

For a printer friendly version click here: BOD_Min_07.18.11

June 20, 2011 Subject:  La Reata Board Meeting Minutes

1. Call To Order:

The meeting was called to order at 7:05 PM. Present were David Bell, Lisa Dreher, Robert Siddall, and Kim Reedy.

2. Open Session:

a. The minutes for the May 2011 meeting were approved.

b. Financials. Kim presented the board with an update of financials and a status report regarding 2011 dues.  The board will process liens for unpaid dues in accordance with normal procedures.

c. Traffic Signs. The board, despite numerous requests, has not received communication from the County Commissioner.  No action taken.

d. Neighborhood Bulletin Board. A proposal for a neighborhood bulletin board was forwarded to the board.  Due to the challenges of maintaining and locating a bulletin board, the board decided that reliance on the internet is the most efficient method of relaying information.

3.  Closed Session:

a. CCR Violations. No new CCR issues/violations have been brought to the attention of the board.

b. Lot 26. The board agreed to attempt to meet with the lot owner at the next available time to discuss construction on the site.

4. Adjournment

a. The meeting was adjourned at 7:45 PM.

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May 9, 2011

1.Call To Order:

The meeting was called to order at 7:05 PM. Present were David Bell, Lisa Dreher, Robert Siddall, and Kim Reedy.

2.Open Session:

a.The minutes for the March 2011 meeting were approved.

b.Financials. Kim presented the board with an update of financials and a status report regarding 2011 dues. The board decided to contact the members that have not remitted their dues.

c.Communications Committee Survey. The board decided to table the issue pending a discussion with the Communications Committee.

d.Additional Traffic Signs. Both David Bell and Robert Siddall attempted to contact the County Commissioner and are awaiting a reply.

e.Park Amenities. The board decided to purchase a new basketball hoop net and volleyball net. David Bell will inquire about de-weeding the volleyball court.

f.Emergency Phone List for Children. After discussion of the issue the board decided to not undertake to establish an emergency contact list for at home children.

g.Website Wildlife Section. Lisa Dreher will work on the wildlife pages with assistance from Eric Dreher.

h.Neighborhood Clean-Up Project. The board decided to notify Carole Thomas that if she is interested in organizing a neighborhood clean-up date, the POA will subsidize a coffee or tailgate lunch based on the submission of receipts.

i. Weed Control. David Bell will contact the County Commissioner regarding the cutting of weeds near the storm drains and along the bridge.

j.ACC. David Bell will speak to Carole Thomas of the ACC regarding approved plans and the desire of the board to review prior to issuance of approval.

3. Closed Session:

a.CCR Violations. No new CCR issues/violations have been brought to the attention of the board.

b.Lot 26. The board agreed to attempt to meet with the lot owner to discuss construction on the site.

4. Adjournment

a.The meeting was adjourned at 8:15 PM.

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April 11, 2011

1.Call To Order:

The meeting was called to order at 7:00 PM. Present were David Bell, Lisa Dreher, Robert Siddall, Kim Reedy, Michelle Rowcroft, and Betsy Sterling.

2.Open Session:

a)The minutes for the March 2011 meeting were approved.

b)Financials. Kim presented the board with an update of financials and a status report regarding 2011 dues. As of the meeting there was $11572.01 in outstanding dues. The board made amendments to the annual budget and the Treasurer agreed to develop a revised spreadsheet to include amounts expended and remaining balances for 2011.

c)POA Liability Insurance. The fee for the new policy was paid. The board is awaiting the certificate.

d)Monthly Construction Update/ Communications Committee. Betsy Sterling and Michelle Rowcroft offered a presentation regarding the re-organizing of the website to include the Wildlife and ACC tabs and adding a photo library. Also discussed was a request by the Communications Committee to do a short member survey at the Spring Meeting.

e)Re-Sale Certificates. The board decided to impose a $50 fee for the issuance of Re-Sale Certificates required by the Texas Property Code.

f) Finalize Spring Meeting Agenda. David Bell addressed the draft agenda for the Spring Meeting to include roles for Lisa Dreher and Robert Siddall. All handouts to be to David by April 15th for printing.

3. Closed Session:

a)CCR Violations. No new CCR issues/violations have been brought to the attention of the board.

b)Lot 26. The board sent the property owner a certified letter and has not at this time received notification of delivery.

c)ACC/Welcome Committee Interaction. The board decided to table discussion or any action regarding this issue pending a discussion at the next meeting with the Chair of the ACC.

4. Adjournment: The meeting was adjourned at 8:50 PM.

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March 14, 2011

1.Call To Order:  The meeting was called to order at 7:00 PM. Present were David Bell, Lisa Dreher, Robert Siddall, Kim Reedy, Michelle Rowcroft, and Betsy Sterling.

2.Open Session:

a) The minutes for the February 2011 meeting were approved.

b) Financials. Kim presented the board with an update of financials and a status report regarding 2011 dues. As of the meeting there was $12,075 in outstanding dues. The board confirmed the policy of payment for multiple lots being that persons owning 2 or more lots pay $350 per year. It was also confirmed that lots that have been re-platted into one lot pay the single lot premium.

c) POA Liability Insurance. The board is expecting quote for subdivision liability insurance prior to the expiration of the current policy next month.

d) 911 Signs. The board decided that it would be best if the ACC were responsible for coordinating the purchase and distribution of the reflective address signs.

e) Monthly Construction Update. The board asked the Communications Committee to create a format for the posting of ACC Monthly Activity Updates.

f) Spring Meeting Agenda. David Bell proposed to send a draft meeting agenda to the board members. The final agenda is to be submitted to the Communications Committee prior to April 4 for posting and distribution to the membership. Lisa Dreher will coordinate lunch for the meeting. Bob Siddall and Kim Reedy will coordinate a “Financial Brief” for the membership.

g) Communications. Michelle Rowcroft and Betsy Sterling presented copies of web documents that have been modified since January. Lisa Dreher will delete the link to the former website from the current. The board discussed with Michelle and Betsy issues pertaining to editing of the wildlife documents as well as the Spring Meeting Agenda.

3.Closed Session:

a) CCR Violations. No new CCR issues/violations have been brought to the attention of the board.

b) Lot 26. The board has received counsel from a retained attorney. The board has decided to discuss the situation with the property owner to see if there is room for a satisfactory conclusion for all parties.

c) Lot 29. It has been determined that the sale of the lot has not occurred as anticipated.

d) Rotation Policy for Committees. The board discussed the issues pertaining to rotation of committee assignments and board term lengths. The board decided to take no action at this time.

e) Speed Limit. The board discussed the speed limit for the community and the potential for injury from residents and visitors speeding. The board decided to look into the matter with the Bastrop County Sheriff.

f) Weapons Discharges. The board discussed the discharging of weapons to the east of the community. David Bell will look into the matter.

Adjournment: The meeting was adjourned at 8:40 PM.

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February 15, 2011

Subject:  La Reata Board Meeting Minutes

1. Call To Order:

The meeting was called to order at 7:00 PM. Present were David Bell, Lisa Dreher, Robert Siddall, and Kim Reedy.

2. Open Session:

a.       The minutes for the January 2011 meeting were approved.

b.      ACC Assignment and Rotation Policy. The board discussed the draft policy and agreed to implement it pending any input from the Chair of the ACC.

c.       Financials. A question arose regarding the payment of dues for multiple lots, lots that have been re-platted and the maximum payment by a member.  David Bell agreed to research the matter further.  Kim Reedy presented the board a notice from the liability insurance provider that indicated that effective April 2011 they will no longer be able to provide coverage.  David Bell will contact them and discuss specifics.

d.      Deer Crossing Signs. The board discussed supporting the request for Deer Crossing signs.  It was agreed that Robert Siddall will research the issue and report back to the board.

e.   Document Archives. The board discussed the identification of specific documents that it thinks should be archived on Central Desktop.  It was agreed that any decision made by the board or any committee should be archived in the form of a decision memo and placed in an appropriate electronic folder.  David Bell will discuss with the committee chairs the need for such memos to document association decisions.

f.    Trees at Entrance. The board discussed the status of certain trees planted at the front entrance that may impact power lines.  It was decided that Blue Bonnet should be relied upon to identify potential conflicts and that they will take the necessary action to ensure electrical service.

g.   Park Gate. David Bell reported that for a small amount of money, the park gate pad was successfully relocated utilizing volunteers.

h.   Spring Meeting. The board discussed issues pertaining to the agenda for the Spring Meeting.  Lisa Dreher will be engaging a naturalist as a guest speaker.  She will also attempt to have the Sheriff’s office and/or the Fire Department address the members regarding security and safety.

i.    Web Updates. The board discussed the web posting process.  A decision was made to revisit the issue regarding the types of postings that will be permitted.  Of note, the board expressed concern that any posting will be seen by any of the public that visits the website thereby forfeiting some privacy.  The board decided that business related postings are likely not to be approved.

3. Closed Session:

a.       CCR Violations. No new CCR issues/violations have been brought to the attention of the board.

b.      Lot 26. The board is waiting to hear from the attorney sought for counsel on the matter.

c.       Lot 29. No additional information was available for the board regarding the sale of the tract.

d.      Postal Easement. The board acquired a copy of the easement for the post boxes in the front the neighborhood.

e.       Dogs at Large. David Bell addressed a complaint regarding a loose dog by speaking to the owner.  The county code regarding loose animals will be an agenda item for the Spring Meeting.

4. Adjournment:

a.       The meeting was adjourned at 8:30 PM.

For a print friendly version click here > « BOD Meeting Minutes February 2011

January 10, 2011

Subject: La Reata Board Meeting Minutes

1. Call To Order:

The meeting was called to order at 7:00 PM. Present were David Bell, Lisa Dreher, Michele Rowcroft (Chair, Communications Committee), Betsy Sterling (Communications Committee), Kim Reedy and Paul Jameson.

Michele Rowcroft and Betsy Sterling attended this meeting to discuss their expectations and plans for the Communications Committee. Paul Jameson attended and provided consult regarding the website, management of contact lists, and the posting of materials.

2. Open Session:

a. The minutes for the December meeting 2010 were approved.

b. Communication Committee. The group discussed the need for the Communication Committee to serve as the webmaster for the POA, post announcements and minutes of meetings. There was also discussion regarding various versions of notification lists, programs for managing the website, and the concern for posting member personal information on the net for non-member viewing. Betsy provided the board with data regarding her e-mail blast for updating addresses; 132 emails were sent, 53% were opened by the recipient.

c. POA Contact List. Michele and Betsy were asked to serve as lead for the maintenance of the contact sheet. Numerous lists have been promulgated making it difficult for the various groups and contractors to follow changes to a master list. Michele and Betsy indicated that the request by the board was not something they had planned on and that the potential work load might be more than they might be capable of doing promptly. The board tabled the idea pending a later discussion.

d. Financials.

1) The Balance Sheet as of 9 January 2011 and the Profit & Loss statement for January through December 2011 were reviewed and found to be in order.

2) Kim Reedy will prepare to mail Annual Dues statements to be mailed January 31, 2011. David Bell will confirm with the former board to ensure that liens for property owners who are in arrears more than two years have been filed.

3) The board discussed IRS filing requirements for the POA and will look into the issue further. Kim Reedy will look into previous records. Form 1099 will be produced for POA contractors.

4) The board has asked Paul Jameson to inquire with Go Daddy and the website host regarding the possibility of setting up a draft payment plan rather than depend on Paul to pay the bill and then apply for reimbursement. The board is not inclined to apply for a check cashing card. The new board members signed signature cards. The board will also look into the Pay Pal option.

e. Web Training. Web training for new board members was discussed and a decision was made that additional training was unnecessary for the time being.

f. Spring Meeting. A tentative date of April 16th was set for the spring meeting. It was decided by the board to do a postcard mail-out notification for the members. Lisa Dreher will inquire as to a location. The board will consider invitees.

g. Front Entrance Flags. New front entrance flags were installed in January with replacements put on order.

3. Closed Session:

a. CCR Violations. No new CCR issues/violations have been brought to the attention of the board.

b. Building Materials. The board sent a certified letter to the owner of a lot where building materials are located on the lot for an extended period.

c. Vehicle. The board has discussed with a resident the issue pertaining to a vehicle that is parked on a lot.

d. Residence. The board continues to make efforts regarding a structure that is the subject of unapproved modifications from the original application.

e. Lot Purchase. David Bell has corresponded with a potential member regarding the removal of trees and POA dues. The potential member has agreed to speak with the board regarding his intentions should the purchase be completed.

f. Attorney for ACC issues. An attorney has been identified to provide legal counsel to the board regarding ACC issues. David Bell will draft a letter and correspond accordingly.

g. POA Master List. Lisa Dreher and Bob Siddall agreed to work to identify the issues in developing a master list, access, and where it should be posted.

h. Postal Easement. Lisa Dreher will research the situation regarding the postal easement that is believed to be held by the Post Office for the front cluster boxes.

i. Committee Rotation Policy. David Bell will present a draft ACC member rotation policy to the Chair of the ACC and ask her to attend next month’s meeting to discuss.

4. Adjournment:

a. The meeting was adjourned at 9:00 PM.

For a print friendly version click here > BOD Minutes 2011

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