Guidelines for Building
The Architectural Control Committee (ACC) composed these guidelines to assist you in the construction of your home, any other type of building approval, variance, or lot consolidation. We hope it will answer some commonly asked questions and give you guidance. It is our desire to help ensure the building of your home is an exciting and pleasant experience. Please contact us if we can answer any questions or be of further assistance.
When you are ready to build, submit this application to the ACC Chair along with two sets of building plans and two sets of signed and dated site plans. Once your application is approved, you will be matched up with a volunteer ACC committee member who will be a resource to monitor your progress during construction and support you in the building process.
Before you Begin the Building Process
Developing the Site Plan
As you begin laying out your home and driveway, try to remove as few trees as possible.
Important note: burning is NOT allowed in La Reata unless water is available on the site.
La Reata Ranch Board of Directors Guidance for Architectural Control Committee
(As Updated, Amended and Approved August 2017)
The Architectural Control Committee (ACC) has two main functions, which are to ensure that construction activities meet the requirements of our community as defined in our Covenants, Conditions, and Restrictions (CCR’s) and to assist the property owners through their building process.
The Board of Directors (BOD) is required to assist and provide guidance to the ACC as defined in the CCR’s section 7.07. This document is intended to provide this basic guidance. The ACC Chair should contact the BOD as needed if questions arise that need more attention or guidance.
Basic Committee Guidance
The ACC should have 3-5 members with a defined chair that leads the committee. Committee members should serve for three (3) year terms with consideration given to ensure committee terms overlap so that all members do not have terms expire at the same time to maintain continuity.
The Committee members should be trained by existing committee members, and the ACC should maintain documents, forms, and checklists that guide the process to assure that the CCR’s are met and that adequate help is given to the property owners. Forms must be completed for each new construction to provide documentation of actions that were taken.
Copies of all base documents used and of completed property actions will be maintained by the ACC. It is the responsibility of the ACC to maintain these files in an appropriate filing system to ensure easy retrieval and handover.
Approvals and Communications
The ACC has the authority to approve/reject items submitted based on guidance provided in the CCR’s. The one exception is that on any request for a variance, whether approved or rejected, a BOD member must be involved in the review meeting, and the BOD member must sign the variance judgment along with the ACC Chair.
Communication of routine action should be covered with the BOD by the ACC Chair at routine monthly meetings. If added communication is needed, as determined by the ACC or BOD, additional meetings or discussions should be arranged.
This document is not intended to cover all possible details that the ACC needs to do in their actions and interactions but to provide basic guidance to assure the ACC and BOD are aligned on activities.
Procedure for Nomination and Succession of Architectural Control Committee (ACC Members)
The objective of the Architectural Control Committee is to provide a support function to the elected board regarding the review and approval of plans in accordance with the Declaration of Covenants, Conditions, and Restrictions. To that end and so that all interested residents have an opportunity to serve the community and the elected board on the ACC, this procedure was developed to outline the method for selection and succession of ACC members for the four designated seats.
Nomination of Members
The elected board shall have the responsibility for approving the members selected to serve on the ACC. Residents interested in serving on the ACC should contact either a member of the elected board or a serving member of the ACC. The ACC shall maintain a list of interested residents, inclusive of the date that each resident requested to be on the committee. Persons that have previously served on the ACC and having not served for the previous
two years may request to be on the nomination list.
Other than a vacancy of a seat on the ACC, the term of service on the ACC starts July 1st each year. Seats on the ACC will be awarded by date order from the list of interested residents maintained by the ACC. Each member serving on the ACC for two or more years is eligible for succession with the condition that no more than two seats shall be vacated in any given year. If there are more than two ACC members who have served at least two years on July 1st of a given year, and if there are at least two residents on the nomination list, the residents with the longest service shall vacate their positions.
If there is only one resident on the ACC nomination list, then the most senior member who has served two years or more shall vacate the seat.
The ACC shall be responsible for managing the nomination and succession process subject to approval by the elected board. Under no circumstances shall the ACC select its members without board review and approval. If a seat on the ACC is vacated under other than the normal annual process, the first resident on the nomination list shall be awarded the seat. If any person on the nomination list declines to accept an awarded seat, they shall be removed from the list.
If the resident remains interested in serving on the ACC but could not accept the seat at that time due to personal or other reasons, the resident shall either petition the elected board to be placed on the top of the nomination list or absent an appeal to the elected board, shall be placed on the bottom of the nomination list.
Each July 1st, the ACC shall select a new chair from among the board members who have served at least one year. Any conflict with the chair selection process shall be referred to the elected board for resolution.
Any and all conflicts pertaining to nominations and succession of the ACC shall be referred to the elected board.